A thank-you email is a message sent to a potential employer as soon as possible via email after a job interview to show gratitude. The letter is personalized to show appreciation of the potential for the interview experience to create a positive impression before the employer can make a decision. A thank you. The email also emphasizes the employee’s interest which proves to the employer your appropriateness as an employee.

Benefits of a thank you email

A form of appreciation after getting an opportunity of an interview not only shows courtesy but also creates a rapport with a potential employer. A thank you mail may be simple and casual, but it has immense power to influence the employer positively on your candidacy. Additionally, sending a thank you note via email gives the job seeker an added advantage compared to a hardcopy letter. By submitting through an email, you can include a link to your online portfolio which provides the employer with more information.

Another benefit is that an email is faster compared to physical mailing because an email reaches the employer immediately. A postal service takes a longer time to deliver a message that is needed as soon as possible. In fact, with a thank you email, one can send the mail on the same day that the interview was conducted.

“This is essential especially if you have interviewed an opportunity that requires the human resource team to make a decision soon; it is vital that you send the letter soonest when the interviewers have a fresh impression of your portfolio in their mind.” – says Alfred Coral, the writer of Resumesarea.com company. Moreover, the letter can have some additional information that you would want the interviewer to know before deciding on a candidate. For the latter reason, the mail should get sent within the first of your interview.

What to include in a thank you mail

Apart from sending your appreciation for the chance to get an interview, the thank mail should strengthen the fact that you passionately want the employment. As a potential employee, you should see the thank letter as a chance to ‘sell’ yourself more to the interviewer. Therefore, make sure that you restate why you applied, your qualifications, as well as the contributions you may impact on the business.

Take the opportunity to include in the thank mail the points that the interviewer forgot to ask. For instance, you may include why you feel that you are the perfect match for the vacancy the company advertised. Post advises that if you fit well with the company vision, culture as well as objectives, it is crucial to address these issues in the mail.

Finally, you can include in the mail some of the emerging issues and concerns that you encountered in the interview. You can take the opportunity to state the agendas you felt you did not comprehensively answer. For example, if you thought that you vaguely answered an interview question, you have the opportunity to explain further and provide details in the thank you mail.

Points to remember

  1. Remember the mail should be sent within 24 hours when your interview was conducted.
  2. It is crucial that you include the names of the panel that interviewed d you. Avoid sending a mail to each member of the interviewing panel since it appears desperate. For this to be possible, it is essential that you remember your interviewers’ names because it shows you have listening skills.
  3. When writing the subject line, remember to include the job position you interviewed. It assists the human resource office to note your response and understand the importance of the mail.
  4. Ensure that you include necessary links that provide information to your online portfolios including other sites that give your professional data and information.
  5. Be professional in your words when addressing your details.

Mistakes to avoid

  1. A thank you letter is sufficient to show your interest in the job you interviewed. Constant letters and follow-ups only exert stress and unnecessary pressure to the hiring team. Your sole agenda should be a show your suitability and qualifications. However, repeated follow-up shows desperation which annoys the hiring manager and distorts your case.
  2. Also, do not send an online link that sabotages your job opportunity, for instance, a social media link that may have unprofessional photos and messages. You might not find it offensive, but the hiring manager might have a differing opinion.
  3. Do not send emails that have grammatical errors or other syntax mistakes. Remember your thank you mail speaks volumes to your potential employer and mistakes will reduce your chances of getting a job.

The candidate should understand that the mail should be straight to the point and brief. It is vital to incorporate brief paragraphs that have precise details. The following are additional points to note if you want to have a proper thank you letter.

  1. Write a professional subject line, e.g., Thank You – First name
  2. Ensure the letter is brief and precise
  3. Proofread and correct any mistake

Short Example

Subject: Thank You Letter

Dear Mr./Ms …,

Thank you so much for time and for interviewing me today for the accountant position that is open now. It was great opportunity for me to learn so much more about the company during our interview.

I really want to work in accounting department at your company. I hope that I will fit for this position. I worked at the similar position for 2 years so I have all basic skills and experience make me ideal person for this position. I will bring enthusiasm and attention to all details at anything I do.

If you need more information, please contact me at any time.

Thank you again for the interview. Looking forward for your answer


Your Name


By sending a thank you mail to a potential employer, you affirm a rapport that you created doing the interview. A thank you mail promotes your chances of getting a job since many people hardly bother to send one. It gives you an added advantage over other competing job seekers.

About the author:

Jane Williams is a student majoring in Human Resources Management. She currently works as an HR consultant for an IT startup, as well as a freelance writer. Jane follows the latest trends in the job market and enjoys using her expertise to help people land their ideal jobs. Here are links to her social media:






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